PowerPoint 2016 Tutorials – Download Free PowerPoint Templates, Tutorials and Presentations

Make Presentations Faster – 20 Keyboard Shortcuts for PowerPoint 2016

Sat, 05 Aug 2017 15:20:00 +0000

Earlier we showed you 15 shortcuts that make you take control of the PowerPoint 2016 Program and in this edition, we show you 20 Keyboard Shortcuts that will make you take control over the working presentation.

Task	SHORTCUT
Make selected text bold.	Ctrl+B
Change the font size for selected text.	Alt+H, F, and then S
Change the zoom for the slide.	Alt+W, Q
Cut selected text, object, or slide.	Ctrl+X
Copy selected text, object, or slide.	Ctrl+C

Select a theme.	Alt+G, H
Select a slide layout.	Alt+H, L
Go to the next slide.	Page Down
Go to the previous slide.	Page Up
Go to the Home tab.	Alt+H
Move to the Insert tab.	Alt+N
Start the slide show.	Alt+S,B
End the slide show.	Esc
Close PowerPoint.	Alt+F, X

Paste cut or copied text, object, or slide.	Ctrl+V
Undo the last action.	Ctrl+Z
Save the presentation.	Ctrl+S
Insert a picture.	Alt+N, P
Insert a shape.	Alt+H, S, and then H

Keep visiting our site as we publish more PowerPoint stuff every day.

Export Presentation as a Video in PowerPoint 2016 – Create a Video Options Explained

FPPTP — Tue, 31 Jan 2017 10:31:05 +0000

Previously we’ve explored how to export a presentation as pdf with multiple saving and publishing options. In today’s post, we will learn how to export a powerpoint presentation as a video. Follow on

First things first open your presentation that you wish to export as a video.

Click File.
Click Export.
Click Create a Video.
Tip: Download Keyboard Shortcuts for PowerPoint 2016
Click the down arrow to the right of Presentation Quality and click one of the options appear as drop down–
 Presentation Quality – Largest file size and highest quality
 Internet Quality – Medium file size and moderate quality
 Low Quality – Smallest file and lowest quality
Click the down arrow to the left of Use Recorded Timings and Narrations and choose one of the options –
 Don’t Use Recorded Timings and Narrations — if you did not record timed narrations and pointer movements.
 Use Recorded Timings and Narrations — if you recorded and timed narration and pointer movements.
Change the default time spent on each slide by clicking the up (increase) or down (decrease) arrows to the right of Seconds spend on each slide option.
The default time spent on each slide is set to 5 seconds by default by PowerPoint.
Click Create Video.
Enter the name of the video in the File name area.
Browse to the location you wish to save the file.
Select a supported video file format from the drop down in the Save As type area.
Click Save.

PowerPoint renders video fast but for some presentations that include heavy transitions or animations, this may take a long wait. Hope you learned how to export a presentation as a video, In our upcoming PowerPoint 2016 Tutorials we will explore how to create presentation CD.

PowerPoint 2016 – How to print a presentation – printing settings explained

FPPTP — Fri, 20 Jan 2017 07:12:01 +0000

In today’s post we will explore how to print a PowerPoint presentation in the new version. We will also explore the custom and advanced printing options available in PowerPoint.

Printing a Presentation in PowerPoint 2016

Click the File tab > Click Print. ALT + F, P or CTRL + P

Tip: Explore PowerPoint Keyboard Shortcuts

it opens print windows, this will show a full range of print options all available on one page, including a preview of the document.

Working with Print Settings – Select what you print

Print All Slides – It is selected by default and prints the entire worksheet.

Print Selection

Print Current Slide

Custom Range

Print Layout Options

– Full Page Slides (default), Notes Pages, Outline

Handouts

– Select number of slides per page and to print either horizontal or vertical

Frame Slides

– Add frame to each slide; check to toggle on and off

Scale to Fit Paper (set as default)

– Check to toggle on and off

High Quality

– Check to toggle on and off

Print Comments and Ink Markup

– Available if the presentation contains comments and/or markups; check to toggle on and off

Print One or Two Sided

Print One Sided will only print on one side of the paper.
Print on Both Sides – Flip pages on the long edge will print on both sides of the paper and flip the page over clipboard style.
Note: Your printer must be capable of duplexing for this option.
Print on Both Sides – Flip pages on the short edge will print on both sides of the paper and flip the page over book style.
Note: Your printer must be capable of duplexing for this option.

Collated or Uncollated

Collated 1,2,3…1,2,3 will print the worksheet in ordered sets.
Uncollated 1,1,1…2,2,2 will print the worksheet in stacks of each page.

Color – You can choose to print your presentation in color, Grayscale or Pure Black and White.

Edit Header & Footer

Slide Tab – Set up the header and footer to include on your slides.
Clicking Don’t show on title slide keeps the title slide clear
Apply will only apply the information to the slide you are currently accessing. This allows you to include a special footer on specific slides

Notes and Handouts Tab

– Set up the header and footer to include on your Notes and Handouts. Any information included will appear on all printed pages.Note: These headers and footers will NOT appear in our presentation.

PowerPoint 2016 Shortcuts – V1 – Download

FPPTP — Thu, 19 Jan 2017 09:49:16 +0000

Continuing PowerPoint 2016 tutorials, in today’s post, we are listing PowerPoint 2016 shortcuts that will allow you to take control of the PowerPoint 2016 like a professional. These shortcuts cover all the options that are available in the ribbon of PowerPoint 2016. From creating a presentation to publishing it, from narration & slide view and more. Here is the set of shortcuts that will help you acess ribbon menus at ease.

Backstage Shortcuts for (File Menu)

Function	Location on Ribbon	Keyboard shortcut
Access the File tab	File tab	Alt + F
1. Info – Presentation information	File tab > Information	ALT + F, I
2. New – Create a new presentation	File tab > New	Alt + F, N or CTRL + N
3. Open – Open a presentation	File tab > Open	ALT + F, O or CTRL + O
4. Save – Save the presentation	File tab > Save	ALT + F, S or CTRL + S
5. Save As – Save the presentation with a new name or in a new location (Save as)	File tab > Save As	F12 or ALT + F, A
6. History – See a complete list of changes that have been made to your presentation and access earlier versions.	File tab > History	ALT + F, K
7. Print – Print the presentation	File tab > Print	ALT + F, P or CTRL + P
8. Share – Share the presentation via email, Web, SharePoint, etc.	File tab > Share	ALT + F, H
9. Export – Convert the presentation to a different file format	File tab > Export	ALT + F, E
10. Close – Close the presentation	File tab > Close	ALT + F, C or CTRL + W
11. Account – Manage your Office, Windows and One Drive accounts	File tab > Account	ALT + F, D
12. Options – Customize the way PowerPoint looks and functions, including the Shortcuts available on the ribbons	File tab > Options	ALT + F, T
13. Feedback	File tab > Feedback	ALT + F, Y2

Shortcuts (Home)

Function	Location on Ribbon	Keyboard shortcut
Go to Home tab	Home tab	ALT + H
Copy selection to the clipboard	Home tab > Clipboard group > Copy	ALT + H, C or CTRL + C
Delete selection and copy it to the clipboard	Home tab > Clipboard group > Cut	ALT + H, X or CTRL + X
Paste from the clipboard	Home tab > Clipboard group > Paste	ALT + H, V or CTRL +V
Paste from the clipboard and choose formatting	Home tab > Clipboard group > Paste Special	ALT + H, VS
Format Painter	Home tab > Clipboard group > Format Painter	ALT + H, FP
Format text	Home tab > Font group	Bold: CTRL + B Italic: CTRL + I Underline: CTRL + U Font Color: ALT + H, FC


Change font size	Home tab > Font group > Font Size	ALT + H, FS, use the DOWN ARROW or type the size and press ENTER
Set Alignment	Home tab > Paragraph group	Left: ALT + H, AL Right: ALT + H, AR Center: ALT + H, AC Justified: ALT + H, AJ
Insert new slide	Home tab > Slides group > New Slide	ALT + H, I
Reset the position, size, and formatting of the slide placeholders to their default settings	Home tab > Slides group > Layout	ALT + H, L
Insert a shape	Home tab > Drawing group > Draw Shape	ALT + H, SH
Arrange shapes	Home tab > Drawing group > Arrange Shapes	ALT + H, G
Set the fill for the selected shape(s)	Home tab > Drawing group > Shape Fill	ALT + H, SF
Set the shape outline for the selected shape(s)	Home tab > Drawing group > Draw Shape	ALT + H, SO
Set the shape effect for the selected shape(s)	Home tab > Drawing group > Shape Effect	ALT + H, SE
Find a word, phrase or heading	Home tab > Editing group > Find	ALT + H, FDF or CTRL + F
Find and replace a word or phrase	Home tab > Editing group > Replace	ALT + H, RR
Find and replace font	Home tab > Editing group > Find	ALT + H, RF

Shortcuts (Insert Menu)

Function	Location on Ribbon	Keyboard shortcut
Go to the Insert tab	Insert tab	ALT + N
Insert new slide	Insert tab > Slides group > New Slide	ALT +N, SI
Insert a table	Insert tab > Tables group > Table	ALT + N, T

Insert a picture from your computer	Insert tab > Images group > Pictures	ALT + N, P
Insert an online picture	Insert tab > Images group > Online Pictures	ALT + N, F
Insert a screenshot	Insert tab > Images group > Screenshot	ALT + N, SC
Insert Photo Album	Insert tab > Images group > Photo Album	ALT + N, A1
Insert a shape	Insert tab > Illustrations group > Shapes	ALT + N, SH
Insert SmartArt graphics	Insert tab > Illustrations group > SmartArt	ALT + N, M
Insert a chart	Insert tab > Illustrations group > Chart	ALT + N, C
Insert a hyperlink	Insert tab > Links group > Hyperlink	ALT +N, I or CTRL + K
Insert comments	Insert tab > Comments group > Comment	ALT + N, L
Insert a header or Footer	Insert tab > Text group > Header & Footer	ALT + N, H
Insert WordArt	Insert tab > Text group > WordArt	ALT +N, W
Insert slide number s	Insert tab > Text group > Slide Number	ALT + N, SN
Insert an object	Insert tab > Text group > Object	ALT + N, J
Insert Equation	Insert tab > Symbols group > Equation	ALT + N, E
Insert symbol	Insert tab > Symbols group > Symbol	ALT + N, U
Insert a video	Insert tab > Media group > Video	Online Video: ALT + N, VO Video on My PC: ALT + N, VP
Insert audio	Insert tab > Media group > audio	ALT + N, O
Create screen recording	Insert tab > Media group > Screen Recording	ALT + N, R

Shortcuts (Design Menu)

Function	Location on Ribbon	Keyboard shortcut
Go to the Design tab	Design tab	ALT + G
Add a theme	Design tab > Themes group	ALT + G, H

Set a variation of the current theme	Design tab > Variations group	ALT + G, V
Set the slide size	Design tab > Customize group > Slide Size	ALT + G, S
Format the background	Design tab > Customize group > Format Background	ALT + G, F
View the design ideas	Design tab > Designer group > Design Ideas	ALT + G, D

Shortcuts (Transitions Menu)

Function	Location on Ribbon	Keyboard shortcut
Go to the Transitions tab	Transitions tab	ALT + K
Preview Transitions	Transitions tab > Preview group > Preview	ALT + K, P
Set transition types	Transitions tab > Transition to this slide group	ALT + K, T
Set transition effect options	Transitions tab > Transition to this slide group > Effect Options	ALT + K, O
Add sound to transitions	Transitions tab > Transition to this slide group > Sound	ALT + K, U
Set length of transition	Transitions tab > Transition to this slide group > Duration	ALT + K, E
Apply transition to all slides	Transitions tab > Transition to this slide group > Apply to All	ALT + K, L
Advance slide on mouse click	Transitions tab > Transition to this slide group > On Mouse Click	ALT + K, M
Set time for automatically advancing the slide	Transitions tab > Transition to this slide group > Timing	After: ALT + K, F Time: ALT + K, I

Shortcuts (Animations Menu)

Function	Location on Ribbon	Keyboard shortcut
Go to the Animations tab	Animations tab	ALT + A
Preview animations	Animations tab > Preview group > Preview	ALT + A, P

Select animation type	Animations tab > Animation group	ALT + A, S
Select animation effect options	Animations tab > Animation group > Effect Options	ALT + A, O
Set animation timing	Animations tab > Timing group	Start: ALT + A, T Duration: ALT + A, DU Delay: ALT + A, DE
Reorder Animation	Animations tab > Timing group	Move earlier: ALT + A, E Move Later: ALT + A, L

Shortcuts (Slide Show)

Function	Locationon Ribbon	Keyboard shortcut
Go to the Slide Show tab	Slide Show tab	ALT + S
Run slide show from the beginning	Slide Show tab > Start Slide Show group > From Beginning	ALT + S, B
Run slide show from the current slide	Slide Show tab > Start Slide Show group > From Current Slide	ALT + S, C
Present slide show online	Slide Show tab > Start Slide Show group > Present Online	ALT + S, D
Work with custom slide show	Slide Show tab > Start Slide Show group > Custom Slide Show	ALT + S, M
Set Up slide show	Slide Show tab > Set Up group > Set Up Slide Show	ALT + S, S
Hide a slide	Slide Show tab > Set Up group > Hide Slide	ALT + S, H
Rehearse slide timings	Slide Show tab > Set Up group > Rehearse Timings	ALT + S, T
Record the slide show	Slide Show tab > Set Up group > Record Slide Show	ALT + S, N From beginning: ALT S, NS From current slide: ALT S, NR
Play narrations	Slide Show tab > Set Up group > Play Narrations	ALT + S, P

Use timings	Slide Show tab > Set Up group > Use Timings	ALT + S, U
Show media controls	Slide Show tab > Set Up group > Show Medial Controls	ALT + S, W
Select monitor	Slide Show tab > Monitors group > Select Monitor	ALT + S, O
Use presenter view	Slide Show tab > Monitors group > Use presenter view	ALT + S, V

Shortcuts (Review Menu)

Function	Location on Ribbon	Keyboard shortcut
Go to the Review tab	Review tab	ALT + R
Run a spelling check	Review tab > Proofing group > Spelling	ALT + R, S or F7
Use Thesaurus	Review tab > Proofing group > Thesaurus	ALT + R, E
Run Smart Lookup	Review tab > Insights group > Smart Lookup	ALT + R, R
Translate text	Review tab > Language group > Translate	ALT + R, L
Select language	Review tab > Language group > Language	ALT + R, U
Work with comments	Review tab > Comments group	New Comment: ALT + R, C Delete Comment: ALT + R, D Previous: ALT + R, V Next: ALT + R, N Show Comments: ALT + R, P
Compare	Review tab > Compare group	Compare: ALT + R, G Accept: ALT + R, A Reject: ALT + R, J Previous: ALT + R, F Next: ALT + R, H

Reviewing Pane: ALT + R, I

End Review: ALT + R, W

Shortcuts (View Menu)

Function	Location on Ribbon	Keyboard shortcut
Go to the view tab	View tab	ALT + W
Switch to normal view	View tab > Presentation Views group > Normal	ALT + W, L
Switch to outline view	View tab >Presentation Views group > Page Break Preview	ALT + W, PO
Switch to slide sorter	View tab >Presentation Views group > Slide Sorter	ALT + W, I
Switch to notes pane	View tab >Presentation Views group > Notes Pane	ALT + W, T
Switch to reading view	View tab >Presentation Views group > Reading View	ALT + W, D
View slide master	View tab >Master Views group > Slide Master	ALT + W, M
View handout master	View tab >Master Views group > Page Break Preview	ALT + W, H
View notes master	View tab >Master Views group > Notes Master	ALT + W, K
Show/hide ruler	View tab > Show group > Ruler	ALT + W, R
Show/hide gridlines	View tab > Show group > Gridlines	ALT + W, G
Show guides	View tab > Show group > Guides	ALT + W, S
Show notes	View tab > Show group > Notes	ALT + W, PN
Zoom the document in or out	View tab > Zoom group > Zoom	ALT + W, Q
Fit the document to the window	View tab > Zoom group > Fit to Window	ALT + W, F
Work with color settings	View tab > Color/Grayscale group	Color: ALT + W, C Grayscale: ALT + W, O Black and White: ALT + W, B

We hope these shortcuts help you explore PowerPoint in a way more pro manner. If you have trouble reading you can also download the copy of the shortcuts by clicking the below link.

Download PowerPoint 2016 Shortcuts .pdf

How to create new presentations in PowerPoint 2016

FPPTP — Wed, 18 Jan 2017 06:12:17 +0000

Today we are going to learn how to create new presentations in PowerPoint 2016.

Creating a Presentation from a blank template

Click the File tab.
Click New.
Click Blank Presentation.

Keyboard Shortcut: ALT +F, NL1

Creating a New Presentation from a Template

Click the File tab
The available templates window opens. You will see a list of template thumbnails.
You can search for more templates by typing your criteria in the Search for online templates box. For quick access to many popular templates, click any of the keywords listed in the Suggest searches: area.
Double-click on the template you want to use. To review a template before using it, click the thumbnail to see a larger preview.

Shortcut: ALT + F, N

Tip: If you frequently use a template, you can just pin it on the screen to select whenever you start PowerPoint. Click the pushpin icon that appears to the left below the thumbnail of the template.

Creating a New Presentation from a PERSONAL Template

Click the File tab
Click PERSONAL when the available templates window opens.
Double-click the personal template you need to load. You are now using the template.

Shortcut: ALT + F, N

PowerPoint 2016 New Features – Inking

FPPTP — Mon, 17 Aug 2015 15:46:19 +0000

In our very recent article we reviewed some new features of the new PowerPoint 2016 and in today’s article we are going to quick explore one of the new feature in PowerPoint 2016 called as “Inking”. This feature is not quite new but it is something that wasn’t accessible directly within ribbon.

In earlier version of PowerPoint, the inking feature was only available on the slideshow view whereas in PowerPoint 2016 you can access it right under Review section and perform annotating right away on the current slide.

On clicking Start Inking you get few more special options to perform this in a pretty keen manner, you can select Pen to draw, or select Highlight to mark text etc.

And once you are done marking, you can click on stop inking, save to cloud and share it with your team for further edits, you can also convert those markings to shapes by clicking on the Convert to Shapes option on Pens section and then clicking on the marking, or even better select the Convert to Shapes option first and then start drawing.

No matter how you do it, the annotations will automatically get converted to shapes once you leave the review section.

Enabling this feature does prove that the Microsoft is making efforts to make PowerPoint more collaborative tool, and we do agree with the Microsoft’s intentions because this indeed will help collaborators in new perspective.

That’s the short review of Inking. Download Office 2016 preview and try this for yourself.

What’s New in PowerPoint 2016?

Tue, 05 May 2015 18:58:02 +0000

PowerPoint 2013 was a ginormous hit for Microsoft, it had bunch of new features that included new transitions, animations, presenter view & more. The new built in features of PowerPoint 2013 helped the presenter to search content and embed it right within the program without having leave the program to sneak around the internet for a perfect content.

And its almost 3 years passed and its time for the new version of PowerPoint to arrive at the market. Microsoft has publicly announced the new version of Office and its called Office 2016 which is about to release this year, but in mean time Microsoft released a preview version for public that can be tried for free for a period of 175 days or till the time the final release hits the market.

We already explored how to download Office 2016 preview in our earlier article, now its time we review the new PowerPoint 2016.

So What’s New in PowerPoint 2016?

After installing the Office 2016, and opening the PowerPoint 2016 program, we found two new major changes that instantly catches your eyes as soon as you open the application.

1) The color of the start screen is now dark when compared to PowerPoint 2013.

Not just the start screen but the inside color profile is also darken, seeing on the brighter side — this change of color contrast can help the presenter to concentrate on content than on the menu options.

2) There is a search button added in the program with a caption that says ” Tell me what you want to do”. This search box allows you to access options within PowerPoint by just typing in it. For example – if you want to add table within the slide, you don’t have to go to Insert > Table but instead just type in the search bar and you get the options that tenders your need.

This search function is going to be a time saver for the presenters as this will reduce the work time of preparing the presentation. We got to admit that the idea of inserting the quick search box that allows the user to access almost all the features/options inside the program is revolutionary, this amazing feature is indeed going to change a lot of working within PowerPoint and as well the other Office applications.

3) Ink Annotations are made available right within the review section, this feature allows you to add annotations directly on the current slide, in earlier version of PowerPoint this feature was limited to slideshow view but this time Microsoft has pulled it down and made it accessible directly under Review section. You can use this feature to mark, highlight the areas of the slide and use it for collaboration etc.

Other than these three we didn’t find any more new interesting features or changes in PowerPoint 2016. The transitions & animations remain same – no additions or subtractions of them, and the work space is same as the PowerPoint 2013.

That’s the sneak peak of the new PowerPoint 2016 preview. We are not completely sure but we hope to see more new features added in the final release.