Continuing PowerPoint 2016 tutorials, in today’s post, we are listing PowerPoint 2016 shortcuts that will allow you to take control of the PowerPoint 2016 like a professional. These shortcuts cover all the options that are available in the ribbon of PowerPoint 2016. From creating a presentation to publishing it, from narration & slide view and more. Here is the set of shortcuts that will help you acess ribbon menus at ease.
Backstage Shortcuts for (File Menu)
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Access the File tab |
File tab |
Alt + F |
|
1. Info – Presentation information |
File tab > Information |
ALT + F, I |
|
2. New – Create a new presentation |
File tab > New |
Alt + F, N or CTRL + N |
|
3. Open – Open a presentation |
File tab > Open |
ALT + F, O or CTRL + O |
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4. Save – Save the presentation |
File tab > Save |
ALT + F, S or CTRL + S |
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5. Save As – Save the presentation with a new name or in a new location (Save as) |
File tab > Save As |
F12 or ALT + F, A |
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6. History – See a complete list of changes that have been made to your presentation and access earlier versions. |
File tab > History |
ALT + F, K |
|
7. Print – Print the presentation |
File tab > Print |
ALT + F, P or CTRL + P |
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8. Share – Share the presentation via email, Web, SharePoint, etc. |
File tab > Share |
ALT + F, H |
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9. Export – Convert the presentation to a different file format |
File tab > Export |
ALT + F, E |
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10. Close – Close the presentation |
File tab > Close |
ALT + F, C or CTRL + W |
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11. Account – Manage your Office, Windows and One Drive accounts |
File tab > Account |
ALT + F, D |
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12. Options – Customize the way PowerPoint looks and functions, including the Shortcuts available on the ribbons |
File tab > Options |
ALT + F, T |
|
13. Feedback |
File tab > Feedback |
ALT + F, Y2 |
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to Home tab |
Home tab |
ALT + H |
|
Copy selection to the clipboard |
Home tab > Clipboard group > Copy |
ALT + H, C or CTRL + C |
|
Delete selection and copy it to the clipboard |
Home tab > Clipboard group > Cut |
ALT + H, X or CTRL + X |
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Paste from the clipboard |
Home tab > Clipboard group > Paste |
ALT + H, V or CTRL +V |
|
Paste from the clipboard and choose formatting |
Home tab > Clipboard group > Paste Special |
ALT + H, VS |
|
Format Painter |
Home tab > Clipboard group > Format Painter |
ALT + H, FP |
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Format text |
Home tab > Font group |
Bold: CTRL + B Italic: CTRL + I Underline: CTRL + U Font Color: ALT + H, FC |
|
Change font size |
Home tab > Font group > Font Size |
ALT + H, FS, use the DOWN ARROW or type the size and press ENTER |
|
Set Alignment |
Home tab > Paragraph group |
Left: ALT + H, AL Right: ALT + H, AR Center: ALT + H, AC Justified: ALT + H, AJ |
|
Insert new slide |
Home tab > Slides group > New Slide |
ALT + H, I |
|
Reset the position, size, and formatting of the slide placeholders to their default settings |
Home tab > Slides group > Layout |
ALT + H, L |
|
Insert a shape |
Home tab > Drawing group > Draw Shape |
ALT + H, SH |
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Arrange shapes |
Home tab > Drawing group > Arrange Shapes |
ALT + H, G |
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Set the fill for the selected shape(s) |
Home tab > Drawing group > Shape Fill |
ALT + H, SF |
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Set the shape outline for the selected shape(s) |
Home tab > Drawing group > Draw Shape |
ALT + H, SO |
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Set the shape effect for the selected shape(s) |
Home tab > Drawing group > Shape Effect |
ALT + H, SE |
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Find a word, phrase or heading |
Home tab > Editing group > Find |
ALT + H, FDF or CTRL + F |
|
Find and replace a word or phrase |
Home tab > Editing group > Replace |
ALT + H, RR |
|
Find and replace font |
Home tab > Editing group > Find |
ALT + H, RF |
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to the Insert tab |
Insert tab |
ALT + N |
|
Insert new slide |
Insert tab > Slides group > New Slide |
ALT +N, SI |
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Insert a table |
Insert tab > Tables group > Table |
ALT + N, T |
|
Insert a picture from your computer |
Insert tab > Images group > Pictures |
ALT + N, P |
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Insert an online picture |
Insert tab > Images group > Online Pictures |
ALT + N, F |
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Insert a screenshot |
Insert tab > Images group > Screenshot |
ALT + N, SC |
|
Insert Photo Album |
Insert tab > Images group > Photo Album |
ALT + N, A1 |
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Insert a shape |
Insert tab > Illustrations group > Shapes |
ALT + N, SH |
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Insert SmartArt graphics |
Insert tab > Illustrations group > SmartArt |
ALT + N, M |
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Insert a chart |
Insert tab > Illustrations group > Chart |
ALT + N, C |
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Insert a hyperlink |
Insert tab > Links group > Hyperlink |
ALT +N, I or CTRL + K |
|
Insert comments |
Insert tab > Comments group > Comment |
ALT + N, L |
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Insert a header or Footer |
Insert tab > Text group > Header & Footer |
ALT + N, H |
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Insert WordArt |
Insert tab > Text group > WordArt |
ALT +N, W |
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Insert slide number s |
Insert tab > Text group > Slide Number |
ALT + N, SN |
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Insert an object |
Insert tab > Text group > Object |
ALT + N, J |
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Insert Equation |
Insert tab > Symbols group > Equation |
ALT + N, E |
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Insert symbol |
Insert tab > Symbols group > Symbol |
ALT + N, U |
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Insert a video |
Insert tab > Media group > Video |
Online Video: ALT + N, VO Video on My PC: ALT + N, VP |
|
Insert audio |
Insert tab > Media group > audio |
ALT + N, O |
|
Create screen recording |
Insert tab > Media group > Screen Recording |
ALT + N, R |
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Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to the Design tab |
Design tab |
ALT + G |
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Add a theme |
Design tab > Themes group |
ALT + G, H |
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Set a variation of the current theme |
Design tab > Variations group |
ALT + G, V |
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Set the slide size |
Design tab > Customize group > Slide Size |
ALT + G, S |
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Format the background |
Design tab > Customize group > Format Background |
ALT + G, F |
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View the design ideas |
Design tab > Designer group > Design Ideas |
ALT + G, D |
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to the Transitions tab |
Transitions tab |
ALT + K |
|
Preview Transitions |
Transitions tab > Preview group > Preview |
ALT + K, P |
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Set transition types |
Transitions tab > Transition to this slide group |
ALT + K, T |
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Set transition effect options |
Transitions tab > Transition to this slide group > Effect Options |
ALT + K, O |
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Add sound to transitions |
Transitions tab > Transition to this slide group > Sound |
ALT + K, U |
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Set length of transition |
Transitions tab > Transition to this slide group > Duration |
ALT + K, E |
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Apply transition to all slides |
Transitions tab > Transition to this slide group > Apply to All |
ALT + K, L |
|
Advance slide on mouse click |
Transitions tab > Transition to this slide group > On Mouse Click |
ALT + K, M |
|
Set time for automatically advancing the slide |
Transitions tab > Transition to this slide group > Timing |
After: ALT + K, F Time: ALT + K, I |
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to the Animations tab |
Animations tab |
ALT + A |
|
Preview animations |
Animations tab > Preview group > Preview |
ALT + A, P |
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Select animation type |
Animations tab > Animation group |
ALT + A, S |
|
Select animation effect options |
Animations tab > Animation group > Effect Options |
ALT + A, O |
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Set animation timing |
Animations tab > Timing group |
Start: ALT + A, T Duration: ALT + A, DU Delay: ALT + A, DE |
|
Reorder Animation |
Animations tab > Timing group |
Move earlier: ALT + A, E Move Later: ALT + A, L |
|
Function |
Locationon Ribbon |
Keyboard shortcut |
|
Go to the Slide Show tab |
Slide Show tab |
ALT + S |
|
Run slide show from the beginning |
Slide Show tab > Start Slide Show group > From Beginning |
ALT + S, B |
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Run slide show from the current slide |
Slide Show tab > Start Slide Show group > From Current Slide |
ALT + S, C |
|
Present slide show online |
Slide Show tab > Start Slide Show group > Present Online |
ALT + S, D |
|
Work with custom slide show |
Slide Show tab > Start Slide Show group > Custom Slide Show |
ALT + S, M |
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Set Up slide show |
Slide Show tab > Set Up group > Set Up Slide Show |
ALT + S, S |
|
Hide a slide |
Slide Show tab > Set Up group > Hide Slide |
ALT + S, H |
|
Rehearse slide timings |
Slide Show tab > Set Up group > Rehearse Timings |
ALT + S, T |
|
Record the slide show |
Slide Show tab > Set Up group > Record Slide Show |
ALT + S, N From beginning: ALT S, NS From current slide: ALT S, NR |
|
Play narrations |
Slide Show tab > Set Up group > Play Narrations |
ALT + S, P |
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Use timings |
Slide Show tab > Set Up group > Use Timings |
ALT + S, U |
|
Show media controls |
Slide Show tab > Set Up group > Show Medial Controls |
ALT + S, W |
|
Select monitor |
Slide Show tab > Monitors group > Select Monitor |
ALT + S, O |
|
Use presenter view |
Slide Show tab > Monitors group > Use presenter view |
ALT + S, V |
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to the Review tab |
Review tab |
ALT + R |
|
Run a spelling check |
Review tab > Proofing group > Spelling |
ALT + R, S or F7 |
|
Use Thesaurus |
Review tab > Proofing group > Thesaurus |
ALT + R, E |
|
Run Smart Lookup |
Review tab > Insights group > Smart Lookup |
ALT + R, R |
|
Translate text |
Review tab > Language group > Translate |
ALT + R, L |
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Select language |
Review tab > Language group > Language |
ALT + R, U |
|
Work with comments |
Review tab > Comments group |
New Comment: ALT + R, C Delete Comment: ALT + R, D Previous: ALT + R, V Next: ALT + R, N Show Comments: ALT + R, P |
|
Compare |
Review tab > Compare group |
Compare: ALT + R, G Accept: ALT + R, A Reject: ALT + R, J Previous: ALT + R, F Next: ALT + R, H |
|
Reviewing Pane: ALT + R, I End Review: ALT + R, W |
|
Function |
Location on Ribbon |
Keyboard shortcut |
|
Go to the view tab |
View tab |
ALT + W |
|
Switch to normal view |
View tab > Presentation Views group > Normal |
ALT + W, L |
|
Switch to outline view |
View tab >Presentation Views group > Page Break Preview |
ALT + W, PO |
|
Switch to slide sorter |
View tab >Presentation Views group > Slide Sorter |
ALT + W, I |
|
Switch to notes pane |
View tab >Presentation Views group > Notes Pane |
ALT + W, T |
|
Switch to reading view |
View tab >Presentation Views group > Reading View |
ALT + W, D |
|
View slide master |
View tab >Master Views group > Slide Master |
ALT + W, M |
|
View handout master |
View tab >Master Views group > Page Break Preview |
ALT + W, H |
|
View notes master |
View tab >Master Views group > Notes Master |
ALT + W, K |
|
Show/hide ruler |
View tab > Show group > Ruler |
ALT + W, R |
|
Show/hide gridlines |
View tab > Show group > Gridlines |
ALT + W, G |
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Show guides |
View tab > Show group > Guides |
ALT + W, S |
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Show notes |
View tab > Show group > Notes |
ALT + W, PN |
|
Zoom the document in or out |
View tab > Zoom group > Zoom |
ALT + W, Q |
|
Fit the document to the window |
View tab > Zoom group > Fit to Window |
ALT + W, F |
|
Work with color settings |
View tab > Color/Grayscale group |
Color: ALT + W, C Grayscale: ALT + W, O Black and White: ALT + W, B |
We hope these shortcuts help you explore PowerPoint in a way more pro manner. If you have trouble reading you can also download the copy of the shortcuts by clicking the below link.
Download PowerPoint 2016 Shortcuts .pdf
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